HR Administrator

Closing Date 23rd November 2023

Reference KPHNW/23/09/HR

Kingsbridge Healthcare Group are currently seeking to fill the role of a Human Resources Administrator within the HR Department. The successful candidate will be based at Kingsbridge Private Hospital North West, Ballykelly.

Location	Kingsbridge Private Hospital North West
Salary	£24,000 per annum based on 37.5 hpw.
Department	HR Department North West
Contract	Temporary 9 month contract with a view for extension
Hours	Mon - Fri (9am - 5pm) - 37.5 hours per week
Responsible to	HR Officer
Accountable to	HR Manager NW

Job Summary

The HR Administrator, as part of the Human Resources Department, will provide all necessary administrative support, as required, to HR management and the various departments within Kingsbridge Healthcare Group. This will involve the processing of routine HR duties and dealing with line management and employee queries, as appropriate.

Key Responsibilities:

Administration:

Assist with all Human Resources administration, management and maintenance of up to date and accurate employee records on People HR and in manual files.

Recruitment and Selection:

Support end to end recruitment campaigns across the North West Site, including compiling job descriptions, job advertisements, preparing short listing and assisting interviews.
Carry out new start on boarding and company induction training, when required.
Liaise with Finance on payroll updates regarding new starts, leavers, pension and private medical information and change of employee details.
Conduct audits on Human Resource files to ensure compliance.

Information Management:

General administration which includes drafting/typing ad hoc letters, filing, photocopying, scanning.
Establish and maintain filing systems, both electronic and manual.
Maintenance of People HR Management system including all new starts, leavers, monitoring details and updating of records.
Produce timely and accurate employee statistical reports and information, as required.

Employee Relations:

Deal with HR queries from employees efficiently and effectively by taking note of the issues and referring them onto the HR Officer or HR Manager NW, as appropriate.
Proactively manage absence, both short and long term, in line with Company policy.
Update personnel records, as appropriate.

The above list is not exhaustive and additional / alternative tasks may be required from time to time as directed.

Person Specification:

Factor	Essential	Desirable
Qualifications	5 GCSE grades A-C including Maths and English or equivalent.	2 A’ Levels or equivalent. Degree in HRM/Business Studies with HRM Specialism
Experience	At least 1 years’ HR Admin experience in an office environment or undergraduate placement experience.
Special Knowledge and Skills	IT literate and proficient in the use of MS office and computerised personnel management systems e.g. HR Management systems Strong attention to detail	Keen interest in pursuing a career in Human Resources.
Personal Attributes	A high level of confidentiality Strong communication skills, both written and verbal Flexibility and willingness to learn Tact and diplomacy Ability to work as part of a team Motivated and enthusiastic	Commitment to ongoing development