Job Summary
Working in a fast-paced environment, the postholder will undertake a generalist role, with a strong emphasis on recruitment and onboarding. The post holder will have knowledge of both UK and ROI legislation. The post holder will co-ordinate the recruitment process from receiving employee requisition forms from managers, drafting job descriptions, placing job advertisements, and be involved in interviews and ensure timely and effective onboarding of new staff. He/she will have knowledge of HR databases, in particular PAMS and ensure that the PAMS HR database is up to date, accurate and complies with relevant legislation. The successful candidate will assist the Group HR Officer with internal and external enquiries, absence management, as well as discipline and grievance issues, as and when required. Candidates must have the ability to work on their own initiative and complete tasks with the utmost accuracy.
Key Duties & Responsibilities:
Administration:
- Manage employee administration, including management and maintenance of up to date and accurate employee records on PAMS and electronic files in order to be able to produce timely and accurate management reports and information.
- Administration of ESS and MSS on PAMs system.
- Co-ordinate HR administrative improvements on employee files and associated records, holiday/leave administration, computer-based record keeping and training, learning and development record keeping.
- Generate reports on a weekly and monthly basis on PAMs system.
- Assist the Group HR Officer in equality monitoring returns annually.
Recruitment and Onboarding: - Support recruitment campaigns across the Group, including compiling job descriptions, job advertisements, preparing short listing and conducting interviews, onboarding of new staff.
- Management of recruitment module on PAMs system including inputting all new job roles and applicants.
- Liaise with Payroll Department on payroll updates regarding new starts, leavers, pension and private medical information.
- Collate time sheets for employees, where required and assist Payroll monthly to ensure accurate payments.
- Conduct all pre-employment compliance checks for new starts.
- Co-ordinate new start onboarding and induction including offer letter, contracts, personal and bank details collation.
- Create and maintain all employee personnel files.
- Ensure timely HR related triggers and processes are in place such as probationary reviews, new starts and leavers notifications.
Employee Relations: - In conjunction with the Group HR Officer, provide effective and appropriate advice and support to managers across the organisation in relation to all HR policies and procedures and legislative requirement including investigations, disciplinary, grievances and performance management.
- Proactively manage absence, both short and long term, in line with Company policy.
- Organise and schedule Occupational Health reviews with employees.
General: - Respond to HR queries from employees, managers and potential employees efficiently and effectively.
- Liaise with outside organisations such IT providers and recruitment agencies etc.
- Support managers with HR issues.
- Provide support in managing the investigation, disciplinary and grievance process, including note taking and providing HR support and guidance to all line managers.
- Maintain and protect confidentiality of information at all times.
The above list is not exhaustive and additional / alternative tasks may be required from time to time as directed. Person Specification:
| Factor | Essential | Desirable |
| Qualifications | - Degree in Human Resources/business-related area OR 3 years’ equivalent work experience in a HR office.
| - Post Graduate Diploma in Human Resources Management.
- CIPD membership or working towards.
|
| Training | - Understanding of induction training and onboarding.
| - Training Qualifications.
- Delivery of induction training.
|
| Experience | - At least 1 years’ experience working within a dedicated HR role.
- Proficiency in MS Office package, including databases.
| - Previous experience of working in the healthcare sector.
|
| Special Knowledge and Skills | - IT literate and proficient in the use of MS office.
- Use of HR personnel management systems eg PAMS.
- Knowledge of UK employment legislation and codes of practice.
| - Experience of disciplinary and grievance management.
- Experience of absence management.
- Ability to note take and chair meetings.
- Knowledge of ROI employment legislation.
|
| Personal Attributes | - A high level of confidentiality.
- Ability to work accurately with attention to detail.
- Excellent interpersonal and customer facing skills.
- Strong communication skills, both written and verbal.
| |
Criteria may be enhanced to facilitate shortlisting. To apply, please complete an application and monitoring form and return to the recruitment team.
Closing date for applications is Monday 3rd May 2021 at 4PM.
